Accountant

1. Accounts Payable Processing
 Timely and accurately booking of all approved invoices.
 Ensure proper prioritization of invoice payment as per agreed payment terms.
 Flag and clarify any unusual or questionable invoices in terms of prices or values that do not correspond to the contract or Purchase orders.
 Timely respond to vendor’s queries and resolve.
 Managing other banking issues and providing banking clarification as need arises.
 Timely initiation of electronic transfers and payments in the banking system.
 Providing vendors with remittance advice when payments done through bank.
 Review of auto accrual accounts to ensure all vendor invoices received on time and all completed projects have been applied and removed from WIP.
 Liaise with shared services to ensure that all invoiced processed correctly and on time.
 Assist finance manager with identifying and managing accruals.
 Preparation of purchase orders

2. Receivables
 Review of import and export projects to ensure accuracy`
 Preparation of sales invoices
 Preparation of inter-company cost recharges
 Review of Work in Progress account to ensure all projects invoiced on time and all completed projects have been applied and removed from WIP
 Preparation and distribution weekly statements of accounts

3. Internal Control and Processes
 Thorough review of procurement supporting documents before making payment to suppliers -i.e., three ways matching that requires a payment voucher be matched to supplier’s invoice, Purchase order (PO) and Goods received note (GRN)
 Liaise with Procurement team to delivery of goods by suppliers prior to making payment
 On Monthly basis run, Account Payable Audit trails for the review and approval of Chief Accountant.
 Ensure invoices paid after proper verification of information and proper authorization as per approval matrix.
 No Payment is processed without a proper reconciliation between parties
 Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

4. Taxation
 Process sales invoices through the EFD machine.
 Work with advisors to prepare monthly VAT returns and payments to TRA.
 Prepare monthly withholding tax returns, submit to TRA for stamp duty assessment and make payments to TRA.
 Ensure compliance with tax laws and other statutory requirements
 Coordinate and assist tax auditors on souring information for Tax Audit purposes.
 Liaise with Procurement team/ Vendors to ensure proper Tax Invoices have been delivered to enable further invoice processing
 Preparing payment requests to TRA and other statutory payments and payroll account maintenance.

5. Petty Cash Management and Control
 Timely processing petty cash request
 Ensure petty cash is reconciled on weekly basis to facilitate timely reimbursement of float if need arise

6. Reporting
 To facilitate smooth month end closing, ensure Accounts payable module is timely closed
 Preparation of Accounts payable related reports, this includes Accounts Payable ageing analysis, Accounts Payable listing, and Accounts Payable Control Account.
 Preparation and production of other Accounts payable reports.
 Tax Related-Ensure all invoices liable for withholding tax deducted properly.



7. Reconciliation
 Timely reconciliation of Vendors accounts and resolve issues /discrepancies if any.
 Monthly bank reconciliations both Local and International currencies.
 Monthly stock reconciliations and review.
 Manage Fixed Asset Register.

8. Statutory Audit
 With the lead of Chief Accountant assist external Auditors sourcing the necessary information for smooth audit exercise

 Checks and analyses financial information and prepares more understandable financial reports and accounting statements so that senior management has accurate and timely information for making financial decisions.
 Coordinates the issuance of monthly financial reports such as Income Statement, Balance sheet, Account consolidation, and consolidation of Tangible and Intangible assets, weekly and monthly Margins. Budget reports, Investment Projects control. Prepare Reports weekly, monthly, and annually. Assist in development of budget. Perform and review account reconciliation's
 Schedules monthly tax payments, VAT with the monthly sales and purchases records, perform reconciliation of income tax and withholding taxes and arrange payments on accounts, keep records of excise duties deducted by the Bank for payments made to suppliers
 Keeps control of such legal books and records of accounts as General Ledger, Sales records, credit notes, purchase records and inventories.
 Assists in managing the credit process by working closely with internal or external auditor to ensure that the required information provided timely so that the audit completed as scheduled.
 Assists in preparation of annual financial report including financial statements, notes, supporting schedules, transmittal letter and statistical information
 Trains, tests, and ensures integrity of the financial system (controls and technology). Train, test and maintain the financial software system and its integrity
 Prepare provisional tax returns and ensure that provisional tax payments are done timely
 Prepares VAT returns on monthly basis and submit to TRA on time.

• Audited, balanced, and reconciled payroll for more than 300 employees.
• Identified improvement changes regarding key processes for internal controls and accounting procedures
• Developed forecasting tools to analyse revenue variance, business pipeline and industry trends
• Managed tracking of three offices and headquarters revenue, budgets, and expenses
• Maintained and processed invoices, deposits, and money logs
• Evaluated competitor data and statistics to develop business investment strategy and drive growth
• Protected company assets with strategic risk management approaches
• Produced interim and final financial reports outlining financial data to assist management with making strategic plans and operational decisions
• Resubmitted overdue invoices and contacted suppliers to determine when payments would be received
• Executed core financial processes, including vendor set-up and payment, operational expenses, administration of bank accounts and account reconciliation's
• Complied with established internal controls and policies
• Performed spending analysis and partnerships to refine policies and develop recommendations for improvement
• Trained new and existing staff members in various financial procedures to help each prepare for job requirements
• Prepared budgets, cash flow projections, cost analysis and monthly, quarterly, and annual reports
• Worked with executives to create annual budget and tracked actual expenses against projected expenses
• Consulted with representatives of regulatory agencies to complete accurate filings and uphold strict compliance
• Assessed budget plans and present costs to forecast trends and recommend changes
• Identified and capitalized on community business opportunities with effective networking
• Improved overall financial reporting by redesigning control processes and reporting structures