Human Resources Coordinator

• Responsible for analyzing training needs, developing training curriculum, and delivering training courses
• Monitor the costs of planned programs and keep with budget.
• Working with line managers to produce training programs that are related to the organization.
• Answering employee requests and questions HR Matters
• Coordinate and delegate the task to the appropriate person of the team
• Update and keep employee records in check
• Assisting in the recruitment and Selection processes
• Help supervisors in assessing employee engagement and evaluation
• Administering various employee benefits programs, such as group insurance, long-term disability, pensions, and profit sharing
• Maintain the HR team's calendar (schedule meetings, interviews, HR events etc.)
• Create and submit reports to senior management
• Formulating methods to improve employment policies, processes and practices as well as recommending changes to management.
• Preparing and process payroll
• Coordination of performance management process until the staff is on boarded
• Handling industrial relation matters such as all grievances and disciplinary matters.

The Human Resources Business Partner will have ultimate responsibility for all administration and human resources activities within Esnan Dental Turkish Clinic, providing strategic leadership overall as well as operational support on key activities. The Human resources business partner is expected to lead the development of key HR systems and infrastructure that enable successful Esnan dental Turkish clinic operations, including recruitment, performance management, training and capacity building, policy development, and key areas of labor relations.

Strategic Leadership and Management
• Define Esnan Dental Turkish Clinic in Tanzania’s competitive proposition as an Clinic and seek opportunities to enhance that competitive position
• Undertake critical assessment of existing strengths and weaknesses in HR systems
• Build workplan of activities and systems improvements necessary to deliver on Esnan Dental Turkish Clinic strategic vision
• Align with key project deliverables for every plan for Esnan Dental Turkish Clinic and identify resources to deliver
• Ensure that each member of the Clinic team has clarity as to their role, responsibilities and short-term activities and goals
• Proactively raise issues of concern within the clinic and show leadership

Policies and Procedures Management
• Develop human resources policies and procedures
• Develop and/or revise Esnan Dental Turkish Clinic employee handbook relative to best practice and legal compliance
• Maintain compliance with Tanzania’s employment laws, and liaise with local legal counsel
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Recruitment and Selection
• Manage recruitment and selection process of Esnan Dental Turkish Clinic
• Integrate relevant feedback from Esnan Dental Turkish Clinic HR function about continued enhancement of recruitment processes with Esnan Dental Turkish Clinic strategic vision

On boarding, Training and Development
• Conduct on boarding to all new employees of Esnan Dental Turkish Clinic
• Ensure all employees understand Esnan Dental Turkish Clinic mission and vision as well as activities performed across the Clinic
• Conduct training needs analysis based on the feedback received during performance review and employee engagement exercises

Performance Management and Employee Retention
• Coordinate and manage performance management process
• Produce performance review report and submit to management with recommendations for further action

Compensation and Benefits
• Lead annual review of Esnan Dental Turkish Clinic salary structure, following guidance from Esnan Dental Turkish Clinic HR function
• Prepare all payroll changes such as new employees, terminated employees, promotion, transfer and bank changes, then sending to Managing Director for payroll preparation
• Review monthly payroll and approve
• Provide any legal advice regarding payroll
• Approve salary advance forms for all employees and send them to Managing Director for approval.

Labor Relations
• Manage complex employee relation issues
• Participate in disciplinary investigations and associated hearings
• Prepare legal termination letters where required

Record and Report Management
• Ensure HR records are maintained in personnel files and are up-to-date in the personnel
• Prepare HR quarterly report using agreed-upon template and send to Senior Management team

The role objectives; Responsible in delivering all day- to -day HR and Administrative Functions including Employee recordkeeping, recruitment and selection, performance management, Oversee the all Operation Matters, Office Management, staff training and development, employee relations, staff welfare, benefits and compensation administration, discipliary and grievances handling, work permit processing, staff induction and HR reports under the guidance of the Chief of Operation Officer in Tanzania.

• Responsible to coordinate recruitment and selection process
• Updating personnel files including each staff has file and each file containing contract of employment, Curriculum Vitae, offer letter, job description, leave records, disciplinary records if any. Ensure all files are kept in the locked place and confidential.
• Manage the staff turnover rates including attendance records and leave records
• Managing leave truck records of the employees in the company
• Assist in administering the employee’s benefits program and activities
• Prepare and process monthly payroll
• Providing counselling and policy procedures especially on employee handbook
• Tracking ends of employee’s contracts and renewal
• Managing employer’s payroll obligations such as Higher student loan boards repayments, Workers compensation Funds, Social security funds, (NSSF, PPF etc.) PAYE and SDL
• Managing and coordinating any staff disciplinary matters or grievances as per labour law
• Responsible in ensuring compliance and implementation of HR policies including ensuring that any gap identified with the policy is rectified
• Responsible in coordinating staff development and relation to performance reviews
• Coordination meeting by preparing venue and general office activities.
• Preparing monthly HR reports including leave record tracker, Performance Management tracker, File Audit tracker, staff list tracker
• Coordination duties and activities of drivers, admin assistant and executive officer/receptionist and cleaners
• Managing the expatriate logistics like to get accommodation and transport.

The primary role: To support the HR Manager by completing day-to-day HR Functions and administrative tasks related to employee recordkeeping, recruitment and selection, Performance management, staff development, employee relations, staff welfare and benefits administration
Duties and Responsibilities
• Coordinating recruitment processing from advertising the position internally and externally, receive CV’s, schedule interviews, corresponding with applicants, conducting reference checks)
• Participating Interview for Junior level positions
• Prepare new hire packets and schedule staff orientation
• Create and maintain employee personnel files
• Assist HR Manager in coordination of Annual Performance appraisals and Mid-year reviews, Ensure all review forms are filed properly in a timely manner
• Assist HR Manager in coordination of Employee Engagement Survey and Impact planning meeting. Ensure all employee participate fully in annual engagement surveys
• Preparation of monthly payroll inputs and submission of HR reports
• Maintains staff training data, coordinate training materials and logistics for HR Manager
• Facilitate document processing e.g. Contracts, HR related forms etc
• Maintain and update employee’s list and employee’s data.
• Enroll new employee in TNS benefits (GLA, WIBA, Pension, Medical), maintain current list of covered employees’, process benefits changes and provide coverage of claims information to employees upon request.
• Management of staff leave record keeping.
• Coordinate immigration processes (Work Permit, Special Pass)
• Support in coordinating Volcon logistics and orientation
• Support in the coordination of staff welfare.
• Performed other related duties required and assigned by HR Manager.

• Updating personnel files including each staff has file and each file containing contract of employment, Curriculum vitae, offer letter, Job description, leave records, disciplinary records if any, next of kin data, photo of any employee, academic certificates, references, file checklist and performance appraisal records. This includes regular updates and ensuring monthly report of this update. Also ensuring all files are confidential
• Establish and maintain employee database in a manner that is accessible and easy for reference and retrieval
• Manage the attendance records of each employee
• Manage the cleanness of the office and general work environment
• Following up on various needs of academic needs of the academic staff for procurement
• Asset Management-periodic update of asset register, coordinate disposal and ensure all asset are insured.